Business Operations Platform

Your business,
under control.

Know where your money goes and who owns every tool. AccessBase brings your vendors, access, and recurring costs into one place — a single source of truth your whole team can use.

Get Started See features →
AccessBase Overview
Team Members
12
↑ 2 this month
Active Vendors
27
3 need review
Monthly Spend
$4.2k
↓ $320 saved
Vendor Overview
Slack
Sarah M.
$148/mo
Active
Figma
Unassigned
$75/mo
Review
AWS
James K.
$610/mo
Active
Trusted for
Remote & in-office teams Startups to scale-ups Brick-and-mortar businesses Franchises & multi-site operations
Sound Familiar?

Your business is more exposed
than you think.

Most teams don't realise they have an operations problem until something goes wrong. These are the quiet risks compounding every day you don't have a system.

01
Nobody has the full financial picture
Recurring costs spread across multiple cards and inboxes. Nobody knows the real monthly number until it's too late and the invoice has already hit.
02
Ghost subscriptions draining budget
Tools no one uses keep renewing every month. Without visibility, the waste quietly compounds often for years before anyone notices.
03
Ex-employees still hold the keys
Offboarding is always messy. Former team members often retain login access to critical tools, accounts, and even physical systems long after they've left.
04
One person holds all the answers
Critical operational knowledge lives in one person's head. When they're away or walk out the door the whole business feels it.
05
New hires waste their first week just getting access
Every new team member chases logins across Slack, email, and shared notes. It wastes days and leaves gaps that create risk down the line.
06
Nobody's responsible, so nothing gets fixed
When something breaks or a renewal looms, everyone assumes someone else is handling it. Nothing happens until it's urgent and then it's a fire drill.
Beyond the screen

It's not just about software.
Physical access matters too.

AccessBase isn't only for digital tools. Whether you're managing who holds a spare key, which staff have alarm codes, or who was issued a security badge those are access items too. If someone leaves, you need to know what to revoke.

Door keys & keycards Alarm codes Security badges Safe combinations Vehicle access Storage & server rooms
The Solution

Everything your business runs on,
in one place.

Team Management
Operational clarity for your people. Know who has what, who's responsible, and who needs to be offboarded without the HR overhead.
  • Roles and responsibilities
  • Vendor and tool ownership
  • Onboarding status tracking
  • Clean offboarding checklists
Vendor & Access
A complete record of every tool, platform, and service your business depends on digital and physical.
  • Software tools and services
  • Account ownership records
  • Access visibility per person
  • Physical access items
Subscriptions & Cost
See every recurring cost, spot what you can cut, and get ahead of renewals before they sneak up on you. AccessBase surfaces savings suggestions so you don't have to go looking.
  • All subscriptions in one view
  • Upcoming renewal calendar
  • Suggested savings flagged automatically
  • Cost ownership per vendor
  • Spend reports
How It Works

Built to replace the
spreadsheets you've outgrown.

AccessBase connects the dots between your people, tools, and costs in a system your whole team can actually use. No more chasing answers in Slack at 11pm.

Every vendor, tool, and service your business uses in one searchable directory. See the owner, cost, renewal date, and access list at a glance. No more hunting through emails.

Search & filterOwner assignmentStatus tracking

Stop reinventing onboarding every time someone joins. Build reusable checklists so nothing gets missed and when someone leaves, every access item is revoked cleanly.

Reusable templatesProgress trackingAccess revocation

See all your subscriptions in one place. AccessBase flags unused tools, surfaces suggested savings, and shows upcoming renewals in a calendar view so you're never caught off guard by an auto-renewal or paying for something nobody uses.

Upcoming renewalsSavings suggestionsMonthly spend viewCost ownership

Know exactly who has access to what across your entire business software accounts, physical keys, alarm codes, and everything in between. Essential for audits and offboarding.

Per-person viewPer-vendor viewPhysical access

Every vendor, account, and subscription has a named owner. Accountability is built into the system not optional, not assumed. Everyone knows what's theirs to manage.

Vendor ownersAccount ownersResponsibility mapping
Whether you have 5 employees or 500 your business deserves a system that keeps it running without you having to hold all the answers.
AccessBase Our Mission
Pricing

Simple, honest pricing.

Start free, scale when you're ready. No surprise charges, no per-seat complexity.

Free forever
Starter
$0/month
Get a feel for AccessBase with no commitment.
  • Up to 5 vendors / apps
  • Up to 5 team members
  • Vendor & access directory
  • Access tracking
  • Spend reports
  • Renewal alerts
Get started
 
Most Popular
Small Business
$14.99/month
For growing teams that need more room to breathe.
  • Up to 30 vendors / apps
  • Up to 20 team members
  • Access tracking
  • 10 spend reports / month
  • Renewal alerts
  • Priority support
Start free trial
14-day free trial included
Best Value
Large Business
$29.99/month
Everything you need as you scale, without the enterprise price tag.
  • Up to 100 vendors / apps
  • Unlimited team members
  • Access tracking
  • 25 spend reports / month
  • Renewal alerts
  • Priority support
Start free trial
14-day free trial included
Custom
Enterprise
Let's talk
For organisations with complex needs, custom limits, or compliance requirements.
  • Unlimited vendors / apps
  • Unlimited team members
  • Unlimited reports
  • Dedicated account manager
  • SLA & compliance support
  • SSO & audit logs
Contact us
Custom pricing available
Starter Small Business Large Business Enterprise
Limits
Vendors / apps530100Unlimited
Team members520UnlimitedUnlimited
Features
Vendor & access directory
Access tracking
Renewal alerts
Spend reports10 / month25 / monthUnlimited
Physical access tracking
Priority support
SSO & audit logs
Dedicated account manager
SLA & compliance support
Get Started

Your business deserves
a tighter system.

Set up in minutes. No spreadsheets, no chasing, no gaps.

Get Started
FAQ

Common questions,
honest answers.

AccessBase is a business operations platform that helps teams track vendors, manage access permissions, and monitor recurring software costs — all in one place. It's built for growing businesses, operations leads, and finance teams who want clarity without the chaos of spreadsheets.
Spreadsheets go stale, get duplicated, and offer no accountability. AccessBase gives your whole team a live, shared source of truth with access controls, renewal alerts, and spend reports built in — so nothing slips through the cracks.
Yes. The Starter plan is free with no time limit — great for small teams exploring the platform. Paid plans include a 14-day free trial so you can experience the full feature set before you decide.
Most teams are up and running in under 10 minutes. There's no complex integration required — just create your account, add your vendors and team members, and you're good to go.
Absolutely. You can upgrade or downgrade your plan at any time from your account settings. Changes take effect immediately, and billing is prorated so you only pay for what you use.
Yes. All data is encrypted at rest and in transit. We use industry-standard security practices and never sell your data to third parties. Enterprise customers also have access to SSO, audit logs, and compliance support.
We accept all major credit and debit cards. Annual plans can also be invoiced — reach out to us at hello@accessbase.io if you'd prefer invoice billing.
Get In Touch

Ready to take control?
Let's talk.

Whether you have questions, want a walkthrough, or are ready to get started — we're here.

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